Canterbury City Council

Dover district Council

Thanet District Council


East Kent Services Committee



13 September 2019

at 9.00 am

The Marion Attwood Room

Military Road



Membership of the East Kent Services Committee


Councillor A Ashbee

Councillor B Bayford

Councillor S Chandler

Councillor K Morris

Councillor R Thomas

Councillor P Todd


Quorum: 3, at least one councillor from each council



1. Members of the public may at meetings of the Committee so long as they contact Democratic Services by 12.30pm the working day before the meeting.


2. The venue for the meeting is wheelchair accessible and has an induction loop to help people who are hearing impaired.


3. Everyone is welcome to record meetings of the Council and its Committees using whatever non-disruptive methods you think are suitable. If you are intending to do this please mention it to the Democratic Services Officer and do not use flash photograph unless you have previously asked whether you may do so. If you have any questions about this please contact Democratic Services (members of the press please contact the Press Office). 


Please note that the Chair of the meeting has the discretion to withdraw permission and halt any recording if in the Chair’s opinion continuing to do so would prejudice proceedings at the meeting. Reasons may include disruption caused by the filming or recording or the nature of the business being conducted.


Anyone filming a meeting is asked to only focus on those actively participating but please also be aware that you may be filmed or recorded whilst attending a council meeting and that attendance at the meeting signifies your agreement to this if it occurs. You are also reminded that the laws of defamation apply and all participants whether speaking, filming or recording are reminded that respect should be shown to all those included in the democratic process.


Persons making recordings are requested not to put undue restrictions on the material produced so that it can be reused and edited by all local people and organisations on a non-commercial basis.


If a meeting passes a motion to exclude the press and public then, in conjunction with this, all rights to record the meeting are removed.


4.     The information contained within this agenda is available in other formats, including Braille, large print, audio cassettes and other languages.


Contact Officer:        Josie Newman, 01227 862009,




                                                                                                             Page (s)


Apologies for absence

To receive any apologies for absence.



Substitute Members

The Chairman to report any notifications received prior to this meeting regarding the attendance of substitutes for the named Members of this committee.



Appointment of Chairman and Vice-Chairman [First meeting of municipal year or if leadership changes]

Under the operating arrangements the Chairman for the municipal year 2019/20 will be a representative of Canterbury City Council and the Vice-Chairman will be a representative of Thanet District Council.



Minutes of the previous meeting

4 - 5

To confirm as a true record.



Declarations of interests

To receive any declarations of interest.



Exclusion of the press

TO RESOLVE - That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.



Appointment of New Head of Shared Services and Head of Collaborative Services

TO CONSIDER the report of the Dover District Council’s Head of Governance.


Report to follow.

8.              Any other business to be dealt with in public



Any other business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

It may be necessary to exclude the press or public for this item.