CALENDAR OF COUNCIL MEETINGS FOR

                            MAY 2019 TO MAY 2023

 

Council                                   28 March 2019

 

Report Author                         Senior Democratic Services Officer

 

Portfolio Holder                      Councillor Ashbee, Cabinet Member for Corporate Governance & Coastal Development

 

Status                                      For Decision

 

Classification:                          Unrestricted

 

Key Decision                           No

 

Ward:                                      Thanet Wide

 

Executive Summary:

 

Before the end or at the beginning of each municipal year the Council ought to agree a calendar of meetings for the following year in order to help plan the council’s business more efficiently. The council could even go further if Member so wish and set out a schedule of Council meetings for more than one year. The purpose of this report is therefore to present proposals for a calendar of meetings to cover the period beginning May 2019 to May 2023.

 

Recommendation(s):

 

That Council agrees the proposed calendar of meetings for May 2019 to May 2023 as set out at Annex 1 to the report.

 

CORPORATE IMPLICATIONS

Financial and Value for Money

 

There are no financial implications arising directly from this report.

Legal

There are no financial legal implications arising directly from this report. However it should be noted that only Full Council can finalise the decision on the adopting an annual schedule of council meetings.

 

In making any decision, the Council must give due regard to section 149 of the Equality Act 2010. 

Corporate

In order to enable the efficient administration of council business and delivery of council services, there needs to be planned activities that cover the period of a municipal/financial year. Planned schedule of meetings advises both officers and Members on when to carryout given council activities and to that end enhances the decision making process.

Equalities Act 2010 & Public Sector Equality Duty

Members are reminded of the requirement, under the Public Sector Equality Duty (section 149 of the Equality Act 2010) to have due regard to the aims of the Duty at the time the decision is taken. The aims of the Duty are: (i) eliminate unlawful discrimination, harassment, victimisation and other conduct prohibited by the Act, (ii) advance equality of opportunity between people who share a protected characteristic and people who do not share it, and (iii) foster good relations between people who share a protected characteristic and people who do not share it.

 

Protected characteristics: age, gender, disability, race, sexual orientation, gender reassignment, religion or belief and pregnancy & maternity. Only aim (i) of the Duty applies to Marriage & civil partnership.

 

Please indicate which aim is relevant to the report.

Eliminate unlawful discrimination, harassment, victimisation and other conduct prohibited by the Act,

Advance equality of opportunity between people who share a protected characteristic and people who do not share it

 

Foster good relations between people who share a protected characteristic and people who do not share it.

There no equity and equalities issues arising directly from this report but the Council needs to retain a strong focus and understanding on issues of diversity amongst the local community and ensure service delivery matches these.

 

 

CORPORATE PRIORITIES (tick those relevant)

 

 

CORPORATE VALUES (tick those relevant)✓

 

A clean and welcoming Environment 

 

 

Delivering value for money

 

Promoting inward investment and job creation

 

 

Supporting the Workforce

Supporting neighbourhoods

 

Promoting open communications

 

1.0       Introduction and Background

 

1.1       Although it is has been the tradition on previous occasions that a programme of ordinary meetings of the Council for the year was approved by Council at any one time, suggestions have been offered before by officers and agreed by Members to approve a programme that had more than one year’s schedule of meetings.

 

1.2       This approach would enable Council service areas to plan their work ahead of time. It is therefore proposed in the report that Members agree the calendar of meetings at this February meeting.

 

1.3       It is worth noting however that Council has the ability to make changes to the programme of meetings as and when necessary.

 

2.0       The Current Situation

 

2.1       The current calendar of meetings runs up to end of May 2019.

 

2.2       Council is asked to approve the amended calendar of meetings for 2019 and 2023 as set out in Annex 1.

 

3.0       Options

 

3.1       That Council agrees the calendar of meetings for May 2019 to May 2023.

 

3.2       That Members suggest any appropriate amendments to the proposed calendar of meetings for 2019 to 2023.

 

Contact Officer:

Charles Hungwe, Senior Democratic Services Officer, ext 57186

Reporting to:

Nick Hughes, Committee Services Manager, ext 57208

 

Annex List

 

Annex 1

Calendar of council meetings for May 2019 - May 2023

 

Background Papers

 

Title

Details of where to access copy

None

N/A

 

Corporate Consultation

 

Finance

Matt Sanham, Interim Head of Financial services and Procurement

Legal

Tim Howes, Director of Corporate Governance and Monitoring Officer