Decision details

At present the risk and compliance of our operational stock lies with various teams, but predominantly with the department that occupies each building or has responsibility for  a certain asset. This has led to a mixed level of compliance and this policy lays down the processes and responsibilities for the compliance functions to the Council’s operational assets.

Cabinet approved the implementation of the new Property Risk and Compliance Policy.

At present the risk and compliance of our operational stock lies with various teams but predominantly with the department that occupies each building or has responsibility for a certain asset. 

The above arrangement has led to a mixed level of compliance and the Property Team have therefore drafted a new proposed policy to improve the compliance management of the Council's operational assets.

Continue with the current arrangement as is, with the department(s) responsible for each asset retaining full responsibility. This option has led to the current situation with our compliance and therefore it is not recommended. This was rejected as it would retain the status quo which has led to the current issues.

Continue with the current arrangement with the department(s) responsible for each asset retaining full responsibility, with each department taking on additional resources (as necessary) to deal with the compliance testing/reporting necessary and to also ensure any resultant remedial works to achieve compliance are completed.

This will also have a budgetary implication if additional staff need to be recruited. It will also miss out on any potential economies of scale. This was rejected as it may involve the recruitment of additional staff resources to each department responsible for the assets.