Agenda and minutes

Governance and Audit Committee
Tuesday, 20th September, 2016 7.00 pm

Venue: Council Chamber, Cecil Street, Margate, Kent

Contact: James Clapson 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

    'To receive any declarations of interest.  Members are advised to consider the advice contained within the Declaration of Interest Form attached at the back of this Agenda.  If a Member declares an interest, they should complete that form and hand it to the Officer clerking the meeting and then take the prescribed course of action.'

     

    Minutes:

    There were no declarations of interest.

3.

Minutes of Previous Meeting pdf icon PDF 65 KB

4.

The External Audit Findings for Thanet District Council - Year Ending March 2016 pdf icon PDF 168 KB

5.

Letter of Representation

6.

Quarterly Internal Audit Update Report pdf icon PDF 105 KB

    Additional documents:

    Minutes:

    Simon Webb, Deputy Head of East Kent Audit Partnership, introduced the report noting that there had been twelve internal audit assignments completed since the last committee meeting; four achieved substantial assurance, one achieved reasonable assurance, one achieved a split assurance of reasonable/limited, three achieved a limited assurance, and there were three assignments for which an assurance opinion was not required.

     

    Gavin Waite, Director of Operational Services provided Members with an explanation of how the Council intended to improve its grounds maintenance and street cleansing processes and procedures, in order to address the concerns highlighted the internal audit which let to limited assurances.  Mr Waite advised that he expected significant progress to have been made over the next six months.

     

    In response to comments and questions it was noted that:

     

    ·  Mr Waite offered to advise Councillor Savage outside of the meeting how seasonal fluctuation in demand for grounds maintenance work was calculated, and the fluctuation impacted on staffing levels.

    ·  Since 2013/14 there had been a drop in the number of disabled facilities grant applications processed each year, this was because there had previously been a back log of applications to be processed which was no longer the case.

    ·  Mr Webb offered to confirm to Councillor Campbell outside of the meeting what the target recovery rate for EKS housing benefit overpayments was.

    ·  There had been a significant increase in the number of post-audit satisfaction questionnaires returned.

     

    Members noted the report.

7.

Corporate Risk Register Quarterly Update

8.

The Annual Governance Statement 2015/16 pdf icon PDF 98 KB

9.

Final Statement of Accounts pdf icon PDF 157 KB

10.

Annual Fraud Report