Agenda and draft minutes

Governance and Audit Committee
Wednesday, 6th December, 2017 7.00 pm

Venue: Council Chamber, Cecil Street, Margate, Kent

Contact: James Clapson 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

    'To receive any declarations of interest.  Members are advised to consider the advice contained within the Declaration of Interest Form attached at the back of this Agenda.  If a Member declares an interest, they should complete that form and hand it to the Officer clerking the meeting and then take the prescribed course of action.'

     

    Minutes:

    There were no declarations of interest.

3.

Minutes of Previous Meeting pdf icon PDF 152 KB

4.

Annual Audit Letter 2016-17 pdf icon PDF 626 KB

    Minutes:

    Mr Wells, Grant Thornton UK LLP (GT), introduced the Annual Audit Letter 2016-17 which provided a brief summary of findings from the work carried out for the year ending 31 March 2017.

     

    During consideration of the item it was noted that:

     

    ·  GT had offered unqualified opinions for both the accounts and value for money. 

    ·  Once the investigation into an objection had been completed, GT would be in a position to certify the accounts.

     

    Members noted the report.

     

5.

Internal Audit Quarterly Update Report pdf icon PDF 105 KB

    Additional documents:

    Minutes:

    Mr Webb, Deputy Head of the East Kent Audit Partnership (EKAP), introduced the report noting that there had been eight internal audit assignments completed since the last committee meeting; four achieved substantial assurance and four achieved reasonable assurance.  In addition, four follow up reviews had been completed, one of which continued to have a limited assurance.  EKAP’s performance was shown in annex 4 of the report.

     

    Mr Waite, Director of Operational Services provided members with an update regarding grounds maintenance which had retained a limited assurance after follow-up.  Mr Waite advised that the high turnover of managers within the department had been a significant contributing factor in the number of audit recommendations not implemented.  Now that a permanent Open Spaces Manager had been recruited all recommendations were being prioritised.

     

    During consideration of the item, it was noted that:

     

    ·  The grass cutting schedule for 2018 would be available on the Council’s website before the start of the cutting season.

    ·  The audit of insurance and inventories of portable assets was shown as postponed in appendix 3 of the report, however this audit had now taken place.

     

    Councillor Partington proposed, Councillor Day seconded and Members agreed the options at paragraphs 3.1 and 3.2 of the report, namely:

     

    ‘3.1  That Members consider and note the internal audit update report.

     

    3.2  That the changes to the agreed 2017-18 internal audit plan, resulting from changes in perceived risk, detailed at point 5.0 of the attached report be approved.’

6.

Treasury Management Strategy Statement, Minimum Revenue Provision Policy Statement and Annual Investment Strategy for 2018-19 pdf icon PDF 375 KB

7.

Treasury Management Strategy Statement and Annual Investment Strategy - Mid Year Review Report 2017-18 pdf icon PDF 357 KB

8.

Corporate Risk Register Quarterly Update pdf icon PDF 170 KB

    Minutes:

    Mr Willis introduced the report and highlighted where updates had been made. The risk score for harbour flap gates had increased from 9 to 12 and that the risk score for safeguarding vulnerable people had decreased from 8 to 6.

     

    During consideration of the item it was noted that:

    ·  The risk score for the harbour flap gates would be expected to reduce once refurbishment had been completed.

    ·  The report contained abbreviated descriptions for the highest scoring risks.  There were detailed mitigation plans that that sat behind these corporate risks as part of the Council’s risk management strategy.

     

    Members noted the report.

     

9.

AUDIT OF 2016-17 FINAL ACCOUNTS pdf icon PDF 145 KB