Agenda and minutes

Governance & Audit Committee - Wednesday, 23rd September, 2020 5.00 pm

Venue: Online Viewing Only

Contact: James Clapson 

Link: This meeting will be held by video call


No. Item


Apologies for Absence


    Apologies were received from Councillor Braidwood.




Declarations of Interest pdf icon PDF 87 KB

    • View the background to item 2.

    To receive any declarations of interest.  Members are advised to consider the advice contained within the Declaration of Interest advice attached to this Agenda.  If a Member declares an interest, they should complete the Declaration of Interest Form.


    There were no declarations of interest.


Minutes of Previous Meeting pdf icon PDF 93 KB

    To approve the Minutes of the Governance and Audit Committee meeting held on 22 July 2020, copy attached.


    CouncillorShrubb proposed, Councillor Towning seconded and Members agreed the minutes as a correct record of the meeting held on 22 July 2020.



Corporate Risk Management - Quarterly Update pdf icon PDF 142 KB

    Additional documents:


    Chris Blundell, Director of Financial Services, introduced the report and made the following comments:


    • The five key corporate risks remained unchanged and continued to have the same risk scores that were reported to the last committee meeting, however the underlying circumstances behind these risks had changed in some cases.
    • East Kent Housing, Performance/Transition - The Council’s housing stock would be managed in-house from the 1 October.  There would be risks in relation to this transition, and new risks as the service became established.
    • Limited Resources – £3,000,000 of the Council’s reserves would be used to cover a budget shortfall in the 2020-21 financial year.  National political uncertainty, Brexit, and the Coronavirus pandemic had all contributed to the challenge of future financial planning.
    • Corona virus -  the recent national announcements demonstrated the nature of this risk, it required constant review as the picture was constantly changing. 


    In response to questions from Members it was noted that:


    ·  The high risk score for political stewardship was not solely because the Council was under no overall control.

    Mr Howes would be asked to provide Cllr Garner with a breakdown of how the political stewardship score was calculated after the meeting.

    ·  The East Kent Housing (EKH) risk score reflected the risk of transition and the number of unknowns associated with the service.  Intensive work had taken place across the partnership to ensure the transition would be as smooth as possible.  Following 1 October, the service would pose different types of risk for the Council.

    ·  The EKH board was now made up of the Chief Executives from each of the partnership Councils, it had become their duty to ensure that EKH did not fall into insolvency during the period of transition.


    Councillor Crittenden proposed, Councillor Garner seconded and Members approved the review of corporate risks.



Quarterly Internal Audit Update Report pdf icon PDF 81 KB

    Additional documents:


    Mr Webb, Deputy Head of the East Kent Audit Partnership (EKAP), introduced the report and highlighted the following:


    • Three internal audit assignments and two follow up reviews had been completed since the last meeting of the Committee.
    • EKHR, Benefits in Kind -  The EKHR management response to the audit’s no assurance assessment was detailed in the report.  Mr Webb expected a reasonable assurance level to be achieved when the audit was followed up, because there were a number of easily implemented recommendations.
    • Despite the hiatus at the start of the Covid pandemic, EKAP had made good progress against the agreed 2020-21 plan. 
    • East Kent Housing, Tenant Health & Safety; Fire Safety – Members noted at a previous meeting that the audit received a limited/no assurance score. Work was underway to address the concerns raised, and there was an intention to bring a report back to the committee when it met in November.


    Ms Ironmonger from Grant Thornton UK LLP (GT), advised the Committee of the following points:


    • GT were at an early stage of their audit and were working with the Council's finance team.  An assessment of the Council’s governance practices would form part of GT’s value for money conclusion. 
    • GT planned to provide the Committee with it’s opinion on the financial statements, and a value for money conclusion at the November meeting.


    Councillor Towning proposed, Councillor Shrubb seconded and Members agreed the following:


    1.  That the report be received by Members;

    2.  That any changes to the agreed 2020-21 internal audit plan, resulting from changes in perceived risk, detailed at point 5.0 of Annex 1 of the report be approved.