Agenda and minutes
Venue: Online Viewing Only
Contact: James Clapson
Media
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Apologies for Absence Minutes: Apologies were received from Councillor Campbell and Councillor Crittenden. |
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Declarations of Interest PDF 87 KB To receive any declarations of interest. Members are advised to consider the advice contained within the Declaration of Interest advice attached to this Agenda. If a Member declares an interest, they should complete the Declaration of Interest Form. Minutes: There were no declarations of interest. |
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Minutes of Previous Meeting PDF 127 KB To approve the Minutes of the Governance and Audit Committee meeting held on 23 September 2020, copy attached. Minutes: Councillor Garner proposed, Councillor Kup seconded and Members agreed the minutes as a correct record of the meeting held on 23 September 2020.
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Quarterly Internal Audit Update Report PDF 81 KB Additional documents: Minutes: Mr Webb, Deputy Head of the East Kent Audit Partnership (EKAP), introduced the report, during which it was noted that:
In response to questions from Members, it was noted that: · The management response to EKAP’s recommendations following the Grounds Maintenance audit, agreed that key performance indicators would be implemented. · Although the cost of telephones had seen a significant rise in 2019-20 compared to the previous year, EKAP’s audit had offered a significant assurance level based on the strength of the internal controls and practices that it found in place.. Mr Willis offered to enquire into the increase in telephone costs and would advise Councillor Dexter outside of the meeting.
Councillor Towning proposed, Councillor Shrubb seconded and Members agreed the following:
1. That the report be received by Members; 2. That any changes to the agreed 2020-21 internal audit plan, resulting from changes in perceived risk, detailed at point 5.0 of Annex 1 of the report be approved.
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Audit Findings Report PDF 73 KB Additional documents: Minutes: Mr Blundell, Director of Finance - TDC and Ms Ironmonger, Director - Grant Thornton UK LLP advised Members that the Audit Findings Report, the Audit Committee Assurance Statement and the Statement of Accounts should be withdrawn from the agenda. This was due to an unresolved issue with the valuation of a specific asset that could potentially have a material impact upon the accounts.
These items would come to a future meeting of the Committee once the matter had been resolved. The 30 November deadline for signing off the accounts would not be met.
The item was withdrawn fro the agenda.
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Audit Committee Assurance Statement PDF 75 KB Additional documents:
Minutes: The item was withdrawn from the agenda.
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Statement of Accounts PDF 84 KB Additional documents:
Minutes: The item was withdrawn from the agenda.
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Mid Year Review 2020-21: Treasury Management and Annual Investment Strategy PDF 535 KB Additional documents:
Minutes: Mr Blundell introduced the report which summarised the treasury management activity and prudential/treasury indicators for the first half of the 2020/21.
During consideration of the item it was noted that:
Councillor Dexter proposed, Councillor Shrubb seconded and Members agreed the recommendations as shown in the report, namely:
‘That the Governance and Audit Committee recommends this report and annexes, including the prudential and treasury indicators that are shown, and the proposed changes to the 2020-21 Treasury Management Strategy Statement, to Council for approval. |
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Additional documents:
Minutes: Mr Blundell, introduced the report which included the proposed Treasury Management Strategy Statement, Minimum Revenue Provision Policy Statement, Annual Investment Strategy, Capital Investment strategy and non-treasury Investments report for 2021/22.
Councillor Currie proposed, Councillor Dexter seconded and Members agreed the recommendation as shown in the report, namely:
‘That the Governance and Audit Committee Recommends this report and annexes, including each of the key elements listed below, to Council for approval: • The Capital Plans, Prudential Indicators and Limits for 2021-22 to 2023-24, including the Authorised Limit Prudential Indicator. • The Minimum Revenue Provision (MRP) Policy. • The Treasury Management Strategy for 2021-22 to 2023-24 and the Treasury Indicators. • The Investment Strategy for 2021-22 contained in the Treasury Management Strategy, including the detailed criteria. • The Capital Strategy for 2021-22. • The Non-Treasury Investments Report for 2021-22.’
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Corporate Risk Management - Quarterly Update PDF 142 KB Minutes: Mr Blundell, introduced the report providing a quarterly update of progress since the last meeting.
During consideration of the item it was noted that:
Members noted the report.
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