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Contact: Charles Hungwe
Apologies for Absence
Apologies were received from Councillor Tomlinson, substituted by Councillor Mave Saunders.
To receive any declarations of interest. Members are advised to consider the advice contained within the Declaration of Interest advice attached to this Agenda. If a Member declares an interest, they should complete the Declaration of Interest Form
There were no declarations made at the meeting.
To approve the Minutes of the Overview and Scrutiny Panel meeting held on 28 May 2019, copy attached.
Councillor Everitt proposed, Councillor Albon seconded and Members agreed the minutes as a correct record of the meeting that was held on 28 May 2019.
Cabinet Member Presentation - The Leader of Council
The presentation is on ‘the development work going on and the future of the Ramsgate Port.’
Mr Steve Coombes spoke under scrutiny procedure rules for public speaking.
Councillor Bayford, Leader of Council then made his presentation and highlighted the following points as part of an update on the developments at the Ramsgate Port:
· Cabinet has had some detailed discussion on 24 June with the Corporate Management Team regarding the port including reconsidering the procurement process for and technical aspect the Port. The discussion also focused on studying the current leases as they would have an impact on the future planning for the Port;
· The working party on the port had been re-established and would hold their first meeting week beginning 22 July to consider the following issues:
a. The consultancy report in respect of Berth 4&5. This report covered:
i. a scoping and options study,
ii. performance specification, concept drawing for design and building contract and
iii. professional advice on obtaining the necessary leases from the marine management organisation;
iv. Procurement brief for the wider options report on the Port.
· A Members Briefing session had been held to inform Members on the current situation Berth 4&5;
· A Coffee Evening event was held on 16 July 2019, for Members to familiarise themselves with the operations of the Port. Unfortunately the turn out for the event was disappointing;
· Finance Department have also held a Finance Event to further provide information on the Port finances and other council functions;
· Cabinet hoped to report options on the future of the Port by the end of this year.
Responding to the specific questions that had been forwarded to him ahead of the meeting, the Leader of Council gave the following responses:
Are you able to confirm and supply supporting evidence, that Brett Concrete Company is operating lawfully on the site and that all environmental requirements have been met?
There are two separate Brett sites at the Port. Brett Concrete carries out its operations (cement batching) under Part B of the Environmental Permitting Regulations 2016, Schedule 1 and is regulated through an environment permit by TDC. This activity is carried out in a controlled environment and is therefore classed as a low risk installation requiring an annual inspection. During the 2018 annual pollution monitoring inspection carried out, there were no air pollution exceedances found for air quality objectives. All air quality reports were now on the TDC website, which was not the case before.
The second activity is carried out by Bretts Aggregate Limited for the storage of aggregate and this did not require a permit. The annual environmental inspection permit inspection was carried out by the Council’s Environmental Health department on 26 March 2019 for the concrete batching plant, the permit was signed off and no remedial action was required.
The Director of the Service last year stated that TDC and Brett were only in the negotiation stage about any plans they might have to expand. The CEO stated this year that TDC had no knowledge of any plans by Brett to expand ... view the full minutes text for item 177.
Mr Bob Porter, Head of Housing & Planning introduced the item for debate and made the following points:
Responding to the presentation Members of the Panel made comments and asked questions as follows:
Mr Porter responded as follows:
The Panel agreed that Councillor Bailey be an additional member on the Travellers Review Group.
Councillor Albon, Chairman of the Travellers Review Group gave an update on the activities of the review group and said that Members received valuable information from officers on the issue under investigation. He also made the following points:
Members had received valuable information from officers regarding the nature of the problem under review;
· In 2018, the district had experienced 46-55 traveller incursions compared to 2-3 in 2016;
· The local communities were concerned mostly with the human waste left behind after such visits;
· The review group was going to receive additional information from officers regarding the legal costs incurred by the council to date in the various attempts to manage the incursions;
· The travelers representatives will be invited to attend the next meeting of the review group;
· The third meeting would be for Members to visit the temporary sites where travellers had set up the unauthorised encampments;
· A written report of the review findings will be presented to the October Panel meeting.
One Member urged the Panel to play a significant role in reviewing the proposed Corporate Statement, before the item went to Full Council for final decision.
Members suggested that for future corporate performance report discussions, lead officers for particular services should be invited to respond to more detailed questions from the Panel.
The Chairman requested Members to submit to him their main questions to be responded by the Leader as part of the presentation of the Corporate Statement for 2019-23.
Councillor Campbell proposed, Councillor Rusiecki seconded and agreed to invite Kent Police to the 22 October meeting to present on Crime Stats in Thanet.
Members noted the report.