Agenda and minutes

Boundary and Electoral Arrangements Working Party
Tuesday, 27th September, 2011 6.00 pm

Venue: Austen Room, Council Offices, Cecil Street, Margate, Kent. View directions

Contact: Sue Glover 

Items
No. Item

7.

Apologies for Absence

8.

Declarations of Interest

9.

Minutes of Previous Meeting pdf icon PDF 46 KB

    To approve the Minutes of the Electoral Matters Working Party meeting held on 8 September 2011, copy attached.

     

    Minutes:

    Subject to amendments being made, the minutes of the previous meeting of 8 September 2011, were approved and signed by the Chairman.

     

    Those amendments are to include the following:-

     

    ‘Some Members raised concerns regarding other electoral matters. These concerns were considered possibly not within the Terms of Reference for this Working Party and therefore were not recorded in the minutes’.

     

10.

Actions arising from previous minutes

    Minutes:

    As a result of the concerns raised at the previous meeting regarding the remit of the Electoral Matters Working Party and its Terms of Reference a report is to be taken to the Constitutional Review Working Party on 20 October 2011 on the option of expanding the Terms of Reference of the Working Party. Following that meeting the report will go to the Standards Committee and then finally to Council. If amended this would result in a new Working Party being constituted.

     

    Moved by Councillor Mrs Fenner and seconded by Councillor Poole that:

     

    the Terms of Reference of the Electoral Matters Working Party to go to the Constitutional Review Working Party on 20 October 2011. The Terms of Reference are to include: - ‘all other Electoral Matters’

     

    MOTION ADOPTED.

     

     

11.

Review of Polling Districts and Places pdf icon PDF 76 KB

    Additional documents:

    Minutes:

    Lyn Davey, Electoral Services Assistant introduced the report which summarised the work to date on the review of polling districts and polling places 2011.

     

    It had been suggested at the previous meeting that ‘Global Generation Centre’ within the Westwood Industrial Estate be visited to assess its viability as a polling station.

     

    Officers visited the ‘Global Generation Centre’ and although it was established that the facilities were suitable it would be necessary to provide clear signposting to the site. Signage from the Hornby traffic lights would need to be clear and poll cards would also need to show the change of polling station.

     

    The use of the St. Gregory’s School had been considered but a number of complaints had previously been received as voters had to walk passed Salmestone School to get to St. Gregory’s.

     

    Moved by Councillor Gideon and seconded by Councillor Poole that:

     

    Salmestone School be used as the polling station for the MP1 Salmestone (Yoakley) district and Global Generation Centre be used as the polling station for MP2 Salmestone (Westwood) district”

     

    AGREED.

     

    Protocols on advising stakeholders on replacement polling station

     

    Members agreed the protocols within the report.