Agenda and minutes

Governance & Audit Committee - Tuesday, 3rd December, 2019 7.00 pm

Venue: Council Chamber, Council Offices, Cecil Street, Margate, Kent. View directions

Contact: James Clapson 

No. Item


Apologies for Absence


    Apologies were received from Councillors Braidwood and Farrance.



Declarations of Interest pdf icon PDF 87 KB

    • View the background to item 2.

    To receive any declarations of interest.  Members are advised to consider the advice contained within the Declaration of Interest advice attached to this Agenda.  If a Member declares an interest, they should complete the Declaration of Interest Form.


    There were no declarations of interest.


Minutes of Previous Meeting pdf icon PDF 63 KB

    To approve the Minutes of the Governance and Audit Committee meeting held on 25 September 2019, copy attached.


    Councillor Campbell proposed, Councillor Shrubb seconded and Members agreed the minutes of the meeting held on 25 September 2019.


Internal Audit Quarterly Update pdf icon PDF 92 KB

    Additional documents:


    Mr Webb, Deputy Head of the East Kent Audit Partnership (EKAP), introduced the report noting that there had been four internal audit assignments completed since the last committee meeting and five follow up reviews had also been completed.


    During consideration of the item, it was noted that:

    ·  The audit  of Planning Applications, Income and s.106 Agreements received Reasonable/Limited assurance, however this had been increased to reasonable assurance after the follow up review.

    ·  The audit of East Kent Housing Health and Safety (Electricity) would be considered at a future committee meeting.


    Members agreed to note the report, and agreed that changes to the 2019-20 internal audit plan, resulting from changes in perceived risk, detailed at paragraph 5.0 in Annex 1 of the report be approved.



Corporate Risk Management Quarterly Update pdf icon PDF 103 KB


    Mr Blundell, Head of Financial Services, introduced the report providing a quarterly update of progress since the last meeting.


    During consideration of the item it was noted that:

    ·  The risk scores had remained unchanged since the last committee meeting.

    ·  East Kent Housing (EKH) remained at the maximum risk score of 16.  This was despite recent improvements identified by the EKAP in their audits.  It was felt that the issues with EKH were complex, and there were risks in connection with bringing the service back under the Council’s management.


    Members noted the report.




Mid Year Review 2019-20: Treasury Management and Annual Investment Strategy pdf icon PDF 436 KB

    Additional documents:


    Mr Blundell introduced the report which summarised the treasury management activity and prudential/treasury indicators for the first half of the 2019/20.


    During consideration of the item it was noted that:

    ·  The Council had used internal financing rather than borrowing as this offered better value for money.


    Councillor Campbell proposed, Councillor Dexter seconded and Members agreed the recommendation as shown in the report, namely:


    ‘That the Governance and Audit Committee:


    ·  Approves this report and the prudential and treasury indicators that are shown.

    ·  Approves the proposed changes to the 2019-20 Treasury Management

    Strategy Statement

    ·  Recommends this report to Council.’



Treasury Management Strategy Statement, Minimum Revenue Provision Policy Statement, Annual Investment Strategy, Capital Strategy and Non-Treasury Investments Report for 2020-21 pdf icon PDF 545 KB