Agenda and minutes
Venue: Council Chamber, Council Offices, Cecil Street, Margate, Kent. View directions
Contact: James Clapson
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Apologies for Absence Minutes: Apologies were received from Councillor Campbell, Councillor Farrance for whom Councillor Currie was present as a substitute, Councillor Kup, Councillor Pat Moore and Councillor S Piper. |
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Declarations of Interest PDF 87 KB To receive any declarations of interest. Members are advised to consider the advice contained within the Declaration of Interest advice attached to this Agenda. If a Member declares an interest, they should complete the Declaration of Interest Form. Minutes: There were no declarations of interest. |
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Minutes of Previous Meeting PDF 59 KB To approve the Minutes of the Governance and Audit Committee meeting held on 6 March 2019, copy attached. Minutes: Councillor Day proposed, Councillor Dexter seconded and Members agreed the minutes of the meeting held on 6 March 2019. |
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Internal Audit Quarterly Update Report PDF 213 KB Additional documents: Minutes: Mr Webb, Deputy Head of the East Kent Audit Partnership (EKAP), introduced the report noting that there had been seven internal audit assignments completed since the last committee meeting; two achieved substantial assurance, three concluded reasonable assurance, one achieved a mixture of reasonable/limited and substantial assurance, and one did not require an assurance rating. Six follow up reviews had also been completed.
During consideration of the item, it was noted that: · Housing benefit was audited more than other services. This was because a significant amount of money went through that department’s systems. · Six follow up reviews were detailed in the table at paragraph 3.1 of annex 1. The table displayed the original assurance level and the revised level after follow up review. · There was one high priority recommendation outstanding after follow up review that related to garden waste.
Members agreed to note the report, and agreed that changes to the 2019-20 internal audit plan, resulting from changes in perceived risk, detailed at paragraph 5.0 in Annex 1 of the report be approved.
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Internal Audit Annual Report PDF 432 KB Minutes: Mr Webb introduced the report which provided Members with a summary of the impact of the work of the EKAP for the year up to 31 March 2019.
During consideration of the item, it was noted that:
Members noted the report.
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Annual Governance Statement 2018-2019 PDF 179 KB Additional documents: Minutes: Mr Howes, Director of Corporate Governance and Monitoring Officer introduced the report which presented the draft Annual Governance Statement 2018/19 for consideration by the Committee.
During consideration of the item it was noted that:
Subject to these amendments it was proposed by Councillor Dexter, seconded by Councillor Day and Members agreed the draft Annual Governance Statement 2018/19 which would be shared with the external auditors for amendment (if necessary) prior to publication.
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Homes England Audit 2017/18 PDF 169 KB Additional documents: Minutes: Mr Willis, Deputy Chief Executive and Section 151 Officer introduced the report which provided Members with a summary of the audit results.
During consideration of the item, it was noted that:
Members noted the report.
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Corporate Risk Review - Quarterly Update PDF 211 KB Minutes: Mr Blundell, Head of Financial Services, introduced the report which provided a quarterly update of progress since the last meeting.
During consideration of the item it was noted that:
Members noted the report.
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Annual Treasury Management Review 2018-19 PDF 516 KB Additional documents:
Minutes: Mr Blundell introduced the report that provided a summary of the treasury management activity and prudential/treasury indicators for 2018/19.
During consideration of the item it was noted that: · The Committee will be given some treasury management training during the year. · This was a backward look and showed that the Council had operated within the parameters agreed in treasury management strategy.
It was proposed by Councillor Dexter, seconded by Councillor Day and Members agreed:
That the Governance and Audit Committee: · Notes the actual 2018-19 prudential and treasury indicators in this report. · Approves the Annual Treasury Management report for 2018-19. · Recommends this report to Council.
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External Audit - Audit Findings Report PDF 165 KB Report to follow. Additional documents: Minutes: Mr Wells, Grant Thornton UK LLP (GT) provided Members with a brief summary of the External Audit Findings report, he noted that GT expected to be able offer an unqualified opinion on the Council’s financial statements and an unqualified opinion on the Council’s value for money conclusion.
During consideration of the item it was noted that:
Members noted the report.
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Audit Committee Assurance Statement PDF 160 KB Report to follow. Additional documents:
Minutes: Mr Blundell introduced the report which included a draft response to the questions posed by the external auditors, Grant Thornton UK LLP.
It was proposed by Councillor Currie, seconded by Councillor Day and Members agreed to note and approve the responses to the letter from Grant Thornton as set out in Annex 2 of the report.
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Final Statement of Accounts 2018-19 and Management's Letter of Representation PDF 174 KB Report to follow. Additional documents:
Minutes: Mr Blundell, introduced the item noting that the report was before the Committee in accordance with the Accounts and Audit Regulations 2015.
During consideration of the item it was noted that:
It was proposed by Councillor Dexter, seconded by Councillor Day and Members agreed that the approval of the 2018/19 statement of accounts be delegated to the Section 151 Officer, or their deputy, in consultation with the Chair, or Vice Chair, of the Governance and Audit Committee. |