Agenda item

The DPA prevents organisations from using personal information for purposes an individual might lawfully object to. It does so by specifying how these organisations can use, store and share the personal data they collect. It also gives individuals the right to see any personal data held about them, and to have inaccurate information corrected.

Cabinet was being asked to consider proposals for the adoption of a set of policies and procedures and associated actions to ensure TDC remains fully compliant with its statutory obligations under the Data Protection Act 1998.

Councillor Mrs Johnston spoke under Council Procedure Rule 24.1.

Councillor Wise moved, Councillor Moores seconded and Members agreed:

1.  That Cabinet approves the DPA Policy and Procedures Guidance Note;

2.  That once approved, the DPA Policy and Procedures Guidance Note be published on the internet and intranet pages;

3.  That the Corporate and Regulatory Services Manager to be appointed as the Council’s Data Protection Officer (DPO);

4.  That the Legal Services Manager be appointed Deputy DPO;

5.  That expenditure of up to £1,750 for the hire of a specialist training consultant for “higher level” DPA training to Managers with data control/processing responsibilities (estimated completion date:  September 2011) be approved, and that funding be provided by means of a priority draw on the training budget;

6.  That expenditure of up to £1,100 for the purchase of the Encyclopaedia of Data Protection & Privacy, plus annual update fees payable every September of c. £850 be approved, subject to virement funding within the Corporate & Regulatory Services’ budget;

7.  That payment of the Council’s annual registration (‘Notification”) fee by standing order or direct order or direct debit be approved;

8.  That Cabinet supports a council-wide officer training programme, subject to the findings of the questionnaire referred to in the report and a pragmatic approach being adopted;

9.  That Cabinet supports a Data Protection Awareness Week.